SCHOOL ADMINISTRATOR

Location

Hutton Church of England Grammar School, PR4 5SN

Summary

Hutton is a popular 11-18 Church of England comprehensive school. We admit boys only at 11-16 and have a mixed Sixth Form. We are oversubscribed in most year groups. We are looking to appoint a friendly and professional administrator to join the team in our busy school office.

The successful candidate will work on reception and will carry out a variety of administrative duties. The main focus of the role is to undertake administration relating to staff absence cover, acting as a first point of contact for staff who are absent and arranging or booking appropriate cover for their lessons. You will also work on reception to welcome and sign in visitors, parents and students and to deal with telephone enquiries from parents and other stakeholders.

Other duties are likely to include:

Maintaining and updating student records

Sending communications to students and parents

Dealing with incoming and outgoing post

Assisting with administration relating to student attendance

Basic financial processing to assist with dinner money and the administration of school trips and online payment accounts

We are looking for someone with an approachable and professional manner who has excellent communication skills to provide a welcoming first impression for those visiting school or who need assistance from the office. Good organisation and time management skills are also important as the post holder will need to be able to balance the demands of their workload with the regular interruptions of answering the phone and being on reception. The ability to enter data accurately and an understanding of the importance of confidentiality are also essential requirements. A willingness to undertake First Aid training is also a requirement.

Experience of administrative work in a secondary school environment would be an advantage but is not an essential requirement as training will be provided where needed and you will be joining a supportive administration team who have extensive knowledge and experience to share.

The post holder will work Monday – Friday between 7:45am and 2:15pm (with 30 minutes for lunch) during term time (plus INSET days). This position is part time, term time only, please note the salary quoted is full time equivalent. If successful, the salary received will be paid on a pro –rata basis.

The successful candidate will be required to undergo Enhanced DBS Clearance in line with our commitment to safeguarding children and young people. Please note that in line with Keeping Children Safe in Education, an online search will be carried out as part of our due diligence on shortlisted candidates.

Please note CVs are not accepted, to apply for this vacancy you need to complete the application form attached.

Closing date: 12 noon 11/09/2025

Essential Qualifications

English and Maths Grade C/4 at GCSE (or equivalent)

Desirable Qualifications

First Aid at work (or willingness to undertake this training)

Desirable Experience

Experience of school administration would be an advantage but is not an essential requirement.

For an informal discussion please contact:

To find out more about the role before applying, please contact Mrs L Barker, School Business Manager, via email to bursar@huttongrammar.co.uk.

Proposed Interview Date:

16/09/2025 

Equal Opportunities statement

An Equal Opportunities Employer welcoming applications from all sections of the community

Rehabilitation

Rehabilitation The post you are applying for is covered by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013). If successful you will be required to apply to the Disclosure and Barring Service (DBS) for a 'disclosure'. Information provided by you or the Disclosure and Barring Service will be dealt with in a confidential manner in accordance with the DBS's Code of Practice. You may view the Code of Practice on the DBS website at www.gov.uk/dbs or alternatively a copy is available on request. Lancashire County Council has a Handling of DBS Certificate Information Policy and a Policy Statement on the Recruitment of Ex-offenders this is available from the recruiting manager to applicants who are asked to complete a DBS application.

 

Please note that we can only consider applications from candidates who are legally entitled to work in the UK.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.